June 2001 Board Minutes

BUFFER - Mike Bryant - needs articles by June 25, hopefully will get articles for AuSable trip, Penn's Creek, upcoming trips., Would like a write-up on monthly meeting program and dinner. Needs financial report e-mailed. He is looking for something on education. Mike ask that Bill forward and article on the Mad. He has small blurb about Tie and Lie - west being cancelled in July. He has small blurb from Jorge about Mad River break-ins. Query for upcoming events and general interest stuff. Mike wants to update calendar.

CONSERVATION - Bob Goldsberry - Stream monitoring had to be postponed because of high water. We received a thank you letter from the Clermont Soil and Water Conservation District regarding clean up of the Little Miami River. Dean Frazier, the new Conservation Officer, needs to be reached for updating. The Board decided to split the revenue from the monthly meeting raffles for conservation revenue/general fund purposes and have our main fund raiser be handled by Dean Frazier at the February Sport Show. The monthly raffle prizes are to be purchased as follows: three months worth from Adrien Outfitters, three months from Anglers Outfitters, three months from Delemere and Hopkins and three months from Mar River Outfitters if they want to participate. Hopefully the shops will discount some quality merchandise for us. Louise Goldsberry motioned that we adopt this new strategy using upgraded raffle items and Tony Kalbli seconded. The motion was approved. We will also have additional fund raisers as events dictate, i.e. Red Lose's fly fishing equipment to be auctioned for the Mad River Conservation per Red's instructions. Jim LeBlond and the President of NKFF, (Joe Melching?) are going to inventory Red's equipment and decide on auction proceedings. The Board left it up to Jim's discretion, depending on what Red has, to work out a plan with NKFF or just let NKFF take care of the donation. Tony Kalbli is donating a Cabela's Stow Away Combo Rod, Reel, Line and Case for a value of $180 and an additional 3/4 wt. Disc Drag Cabela Reel and Line with a value of $135 to be auctioned at our first meeting at the Clarion in October. Tony has two conditions for the donation: 1. The proceeds are to be entirely for conservation fund and 2. tickets are to be sold $5 each and 5 for $20. Steve Groome discussed the fact that last year's approved conservation donations had not yet been made. Louise will be cutting the checks as soon as possible to split the $619.75 encumbered to date between the Mad River TU and the AuSable Restoration Project. It was reiterated that the plan formerly adopted was to disburse 80% of the conservation fund at year end and hold back 20% for emergency.

GENERAL TOPICS - Jim LeBlond discussed the NKFF map books re our markup and ordering of same. It was decided that we would order 20 to sell, but we will not mark them up any longer. July meeting will be at Pattison Park and August meeting is a covered dish family picnic on Saturday, August 4 at Stone Lick Park. Jon Kinnard will scout out an appropriate spot and talk to the rangers. We reaffirmed cost of dinners at new Clarion location as $8 reserved and $10 without, noting that we must really stress RESERVATIONS NECESSARY AND YOU NEED TO SHOW UP IF YOU MAKE A RESERVATION. Clarion must be notified first this Monday morning. The Deerfield closet was cleaned out tonight and equipment taken home. Dave Uckotter has some of the items for the boy scout day. Joe suggested putting our budget (condensed) in the newsletter so the membership can discern the magnanimity of our operations. Tony Kalbli suggested we consider using some of our reserves to get a professional 4 panel display board for the BUFF Membership purposes. This suggestion is being considered. Lastly, the budget discussion was finalized. The conservation line item 4 for $100 for display was approved and was the remainder of the budget from the June meeting. Lora Kalbli motioned that the Board adopt the remaining budget, Joe Panfalone seconded and the motion was approved. It was decided to contract with LeRoy Hyatt for the Sports Show if he will sign on for remuneration of $850 for everything except hotel and food. We will also ask Bob Fountain to conduct another casting class at the Sports Show since he was so well received and interest was high.