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B.U.F.F. Board Meeting of January 19, 2005 Minutes
The January meeting of the B.U.F.F. board of directors was held at the Church of Ascension and Holy Trinity in Wyoming, Ohio. The meeting was called to order at approximately 7PM and adjourned at approximately 8:40PM. Items discussed were as follows:
Administrative Items / Proposals
No issues.
Approval of Changes The changes in the by-laws and the new board were both approved at the last B.U.F.F. monthly meeting. Mike will put the list of the new board members on the web site and in the Buffer. Meetings with the 2005 board commence in March after the members are sworn in at the banquet. Per the change in the by-laws, nominations for board members will start in October of 2006.
Secretary of State Filings Pat Hider reported that changes to the by-laws do not need to be filed with the Secretary of State. However, when Pat called the Secretary of State she was told that the B.U.F.F. charter had been cancelled due to nonfiling of a required Statement of Continued Existence which is required every five years. However, Don Hogue received a written communication from the Secretary of State stating that nothing needed to be filed until September 9, 2007. Don and Pat will look into the matter. Mike Bryant commented that he would eventually like to see the board develop guidelines, role descriptions and get all documents in one place.
501(c)(3) Status Pat reported that the following activities are prohibited under 26 USC 501(c)(3) (category of nonprofit organizations operating exclusively for education purposes): 1.) net earnings benefiting a private individual, 2.) influencing legislation, 3.) participating in any political campaign, 4.) publishing or distributing statements on behalf of or in opposition to any candidate for public office. Discussion ensued regarding the bridge that will be built across the Little Miami as part of the road expansion from I-71 to Beechmont. B.U.F.F. would like to take a position on the ecological soundness of the proposed expansion. Pat will check on whether there is any case law interpreting the meaning of “influencing legislation.”
The exhibitor space is full and our plans for the show are in great shape.
Debbie Hampton reported that to date 73 tickets have been purchased for the banquet (72 adults, 1 child). Prize acquisition for the general raffle has been good. In regard to the Grand Raffle, over the last 2 years we have had 7 prizes and thus far we have collected only 2 for this year’s banquet. One of the nicer guide trips that has been donated to the club will be made into a grand raffle prize. Prizes include a pontoon boat and donated flies and materials. Debbie Hampton is working on acquiring a kayak. Awards to be given at the banquet include the lifetime award, board award and fly-fisher of the year among others. Current board members voted on the board award at the meeting.
There were no issues other than that workers were still needed for the Tracy Byrd Show. B.U.F.F. has committed to being a participant in shows held on four consecutive weekends (Hart, Bass Pro, Tracy Byrd and B.U.F.F.’s own show). It was suggested that after all the shows are complete the board make a determination as to whether or not this many shows so close together was taxing on the membership and whether enough volunteer booth workers were available.
Jim Boude arrived late because he was setting up the B.U.F.F. booth at the Hart show. He reported on the additional funds needed to complete the booth and there were approved.
A plan needs to be developed for how members can purchase shirts. Roger Corrada and Charlie will put together a plan that can be discussed at an upcoming board meeting. Debbie Hampton will assist in working with the vendor. A motion was made to authorize Dog Hogue to spend up to $375 for the purchase of B.U.F.F. pins and cloth patches from Milford Trophy. The motion passed. Price of the pins is $3 each and the patches are $1.50 each.
2004 Board members who were present at the meeting voted on the Board’s Award that will be presented to a club member at the banquet.
On September 11-12, 2005, the Greater Miami River Days Festival will take place. This is a conservation activity that will probably be held in Hamilton, Ohio. The organizers have asked if B.U.F.F. would participate and the cost is $100.00. Tom made a proposal that B.U.F.F. participates and Ken seconded the motion. The motion passed. Mike Bryant stated that he wanted to see the club work more on conservation and further information on the festival will be provided at upcoming meetings.
Steve Lilly was not present so the matter was tabled.
There were none.
Report of Chairs / Owners
Buffer articles are due to Jon Kennard by January 24, 2005. Upcoming classes include Fly Fishing 101 taught by Lou Haynes and beginners fly tying class. Jon stated that he has received feedback from the membership that the Buffer does not include enough articles and only lists activities.
Don Hogue distributed the January, 2005 Treasurer’s Report. In addition, Don distributed a spread sheet he prepared for tracking expenditures from each fund in the budget. Upon examination it was determined that the spread sheet included credits for some funds but not for others. Don will continue to refine the spread sheet so it is useful to fund owners to track their fund balances. Don also distributed a listing of the 2004 monthly balances in B.U.F.F’s account.
Patti Howell was not present to report.
There will be a Beginner’s Fly Tying Class in March. The sign-up sheet will be circulated at the February regular monthly meeting. The Beginner’s Fly Tying and Fly Fishing 101 will be added to the list of classes on the web site.
Tom Dressman was not present to report.
Bob Rohrbach reported that B.U.F.F. currently has 240 members and since his last report 6 new members had been added and 6 members were removed from the roster. “Comps” was discussed (i.e., offering free membership to key individuals). Mike Bryant suggested that Paul Feldman, Bob Gray and Rusty Drake be included on the “comp” list. Board members can access the complete membership list on the website under a password protected section. At each upcoming meeting the names of the members added and removed from the roster will be recited.
Debbie Hampton reported that she was interviewed by the Ashtabula County news paper while attending the North Coast Fly Fishers show. She used the opportunity to promote the club and its’ Casting for Recovery retreat.
The Program chair reported that the February program will be carp fishing with flies. In March it will be about the Glen River and in April the program will be on small mouth bass in streams by John Tertulinai.
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